Best Ways to Transcribe Interviews

Transcription is possible in many ways: the method varies according to features like the number of speakers on the recording, sound clarity, subject matter time, and budget. If a recording consists of a single speaker who carries out almost all the talk at a constant speed of linguistic speech and adequate volume, then audio to text conversion is good.

When a recording includes two or more speakers, manual transcription is preferable as audio to text converters cannot properly transcribe multi-speaker recordings. If you cannot afford a transcription agency (or can’t find one you like), hiring a freelance transcriptionist is the best choice.

How to Transcribe an Interview: The Ultimate Guide to Creating an Interview

Transcribing audio is incredibly time-consuming or very hard. Give yourself time and be patient. To achieve end-user satisfaction, you will need a system, the right tools, and an understanding of possible results. This guide will help you build this process and provide valuable tips and tricks to converting you into a skilled transcriber. There is very little to prepare and plan before recording. Let’s start!

Transcripts or captions on videos are also crucial for search engine optimization. The problem with writing interview transcripts is that it can take much longer, and it is a challenge. If you have an interview of between 20 and 29 minutes, it takes six hours to finish.

Transcripts also have importance in spreading audio or video awareness for marketing purposes. If you transcribe the interview yourself, the following tips will help you avoid problems. The interview transcripts are accurate. Should there be an audio & video caption to the recording of an interview, it gets increasingly helpful.

An interview is a process that relates to a conversation between two or many people. These can be done in real-time or as a tape. It’s time-consuming – but it can be simplified with little preparation.

This tutorial will review the methods to transcribe audio and explain how they can help.

Transcribing interviews in English‘s transcription is generally very accurate, but you will run into a headache if you use technical/specific vocabulary. The free version has many customization options and daily 60 transcripts each minute. There is also a paid premium version which has 6000 minutes and has some extra features.

Even in these cases, I find it useful for the time stamp. If I do my interview in 40-minutes, I may remember at the following discussion an excellent quote. So I searched with specific keywords I think A.I. could have been aware and I listened to the section instead of blindly believing.

Transcribing for other languages than English

Google’s voice writing is not capable of handling the sounds of speakers. You can do so by using headphones and repeating the interview aloud. The exactness of the transcription depends widely on the language. and most free applications will not support any different languages than English. But if that is your last resort, it saves you from the painful transcribing process.

If it’s a 40-minute interview, it may take at least 40 minutes to transcribe. The second is time stamping and recording the multiple speaker record. Finally, it felt uncomfortable and awkward to dictate an interview.

Interview transcript format

Interview transcriptions are an interesting exercise, but the process can be complicated if you know what you are doing. It probably will take at least two days to get your tape back if the document is clear. Do not fear; the learning curve will improve with time as you learn to use the tools and shortcuts.

If there is a difficulty or you have questions, leave a comment below – and we will try our best for you.

Tips to Transcribe an Interview

Depending on typing skills, a 30-minute interview is likely to take 6 to 7 hours. Please keep enough time for the recording for accuracy. We offer standard transcription formats or can show personalized formatting on request. Get in touch to discuss how to free up your time for more interviews to collect further data or relax.


In this process, you look for an accurate transcript and spit out the missing words, filler phrases, false stops, ambient sounds, etc. In this process, how much detail you will add is dependent on whether it was written verbatim. After proofreading, if there are still blank words in the transcript, there will be time codes to warn readers that this part is missing.

Edit it afterward

The first stage indicates any abbreviations that you included to save time. . should likewise correct the correct spelling of any grammatical and punctuation errors. Other verbal tics include statements like “I mean” and “you know.”

This doesn’t add to the text, and being removed will not affect the meaning. Don’t use all your verbs, especially those that don’t add value, especially for a transcript. It’s essential to make a full check that the language will be correct so your transcript will be legible. Give me no one-word.

Get an instant quote.

Way With Words’ standard transcription service has an hourly rate. Pricing depends upon the choice of turnaround time and added benefits selected. The longer the turnaround and the fewer options chosen, the lower the value.

Calculate how long it will take

I recommend converting an 8-bit equilateral in the first 3 weeks of production. Complex recordings using multiple speakers may have 10 minutes or 10 hours of recording time to record. You must also account for timecoding and formatting, which will take an extra amount of time.

So if you are transcribing firstly, you should probably put aside a whole day to finish it.

Tip: Improve typing speed can provide a helpful boost on working transcribing tasks. How long does it take when recorded?

Play a small section of audio at a time

The worst thing to do is hear an entire interview and merely transcribe. Type when you listen to them but give a little information about when they come around. If you want to stop, repeat and listen again, it’s okay. In that case, it would be much easier not to listen to too much or too little audio at a single time.

Type a tiny section up to 15 seconds and transcribe them as you proceed for this length.

Transcribe a draft

In the first passage, transcribe easily without worrying about how. Don’t try to ‘transcribe a piece in a single shot.’ Transcribing for 5-10 minutes will help you stay focused and not feel fatigued. Remember that you will be copying the transcript later and so it makes no sense to waste time checking everything.

Use the proper tools to load the files into your chosen transcription software and start transcribing them without hassle.

Listen to the full recording before transcribing

Many people dive directly into transcription without analyzing recordings’ complexity. If the audio is complicated, it can cause you much frustration later.

Once you understand the complexity of the recording, you’ll know whether you should use an instrument to transcribe it on your own or outsource it to an agency/freelancer.

Listen to a paragraph or sentence as a whole

Please be aware that context is essential. Sometimes you’ll find that the recording contains verbal mumbles or vague language. It is necessary to look at the whole sentence or paragraph and see what the words can say. It should have been a lot more practical than trying to find one single word.

Format the document

You can limit formatting to adding paragraphs, adjusting the font size, and adding headers, titles, page numbers. You can restrict this functionality if you do not need specific NVivo or video editing settings. This may include the addition of paragraphs, adjustment of font size, and headers and titles.

Think about timestamps and speaker identification

Timestamp identification and microphone identification are two key features to keep in mind while developing transcripts. If that’s not what you need, go away. The most effective method is to identify speakers wherever you have changed.

Most transcription tools allow the input of a timestamp using hotkey keys automatically. Many programs free of charge do so automatically. If you’ve written an essay for yourself, think about things you want to write again and clear it up later. For instance, the best thing to do with timestamps is to put them into periodic delayed intervals (every 2-5 minutes) and then again whenever something important is said.

Read the recording all the way through

Please think of the length of the recording, and the time you must transcribe it. Please list the number of speakers and consider their rates of speech. Note all other language names as well. These factors might reduce your time transcribing, so it’s essential to keep them in mind.

If you listen to the recording, you will know whether you should record the entire interview or just parts. It may also be time to decide if making a transcript ā€” full-verbatim, sentences, or somewhat detailed. It will help because you can listen initially, but some people who have written transcriptions suggest doing this will help.

Think about the level of detail that will best serve your transcription needs

Naming conventions within the industry are not specific, but transcription generally falls into three categories ā€” full-verbatim, verbatim, and the like. These transcriptions include all sounds, including false starts, repetitions umes, ahs interruptions, and more.

Verbatim: These transcripts are edited for readability and are often considered the industry standard. Other: This category includes several transcriptions of different levels of detail that are not considered’ verbatims’ These include detailed notes that summarise questions and remove off-topic statements. Think about these things in advance to get them done more efficiently.


Time coding is essential for qualitative research transcripts. So readers can quickly locate the individual bits of the recorded part. Additionally, you can add general time codes every three minutes from the transcript to ease transcription/revision.

Transcribe a rough draft

If details are not required based on the rough draft, you could use it as the bulk of your transcript. Try not to tape everything all at once and make yourself break. Many word processors, including Microsoft Word, are built with auto-correct.

This means the writing procedure of typing is substantially faster. For phrases frequently found on the Internet, you can add set their Auto-correction, which can change automatically. This will save you time. Add placeholder characters for speaker names, and speech behavior can be replaced by the correct spelling using the search and replace function.


Microsoft Word contains a powerful autocorrect function that helps you type much faster. Auto-correct could be used to correct errors made in word choice if the mistake was accidentally typed correctly. If you type WAKLING, this will be automatically set to WALKING.

You can also provide other words you have likely mistyped, for example, Y K=YOU NOW. To activate automatic correction under Microsoft Windows 10, click Office Button > Word Options > Proofing.

Use Windows 10 to activate this feature in windows 10. Tap a button to use Office as the official operating system option.

Make sure you have the right tools.

You may not need an advanced computer for writing the transcript, though. The headphone is much better than speakers. Free transcription tools help write transcripts. For more features, you can upgrade to pro versions like F4 or Inqscribe.

These include integrations with additional media controls (such as foot pedals), different export modes, voice controls, and more. When you get poor audio, the plug-in of a headset directly enhances the overall quality compared to Bluetooth. You also should consider the headphone length, so it’s easy for you to maneuver around.

Start transcribing

Start playing audio files and type in as you listen. Select a label for each speaker so that the transcript always shows who was talking. Some sections of the audio are perhaps unintelligible. Suppose you cannot find anything and try repeatedly rewinding this conversation, but the word ‘unintelligible’ is in the brackets, and keep going.

Please put brackets around some words or phrases you’re not very good at. You need to control the exact transcript. Select the name or title followed by a colon (Margaret:), and then what the person says. Type the name followed by someone.

Go through it again and edit

If you have an early draft on the page, you must edit the page. It should be readable, but it probably contains typos and missing sections. Play the audiotape and review the accuracy. Edit these last couple of things when listening.

Using shortcuts, you put together during your rough-transcript processes can speed up your editing. Once you think you’ve completed it, now is the time to proofread it. This may need a few hours, so patience is required, but the edit is much easier once we’ve got a rough transcript ready. So get it done if possible.

Identify what you want out of your transcript.

If requiring a transcript to analyze and remove quotes, you are not needed to capture details as are necessary for a verbatim transcript for a complication. Many of the steps we will lay out in this guide are designed to help people who need much greater precision than the decontextualized scribbles and a few time stamps.

It would still be good to use a software transcription solution. If you need a ‘full transcript,’ you will require less prep. If you have a specific interview transcript, you have to prepare more.

Edit the transcript

Medical notes are edited differently from oral history. Whatever field you are in, editing is your chance to ensure you get a clear record. Check your punctuation, spelling, and grammar. Write down every word you abbreviated.

If there are some breaks in the interviews, look back & add them to these relevant points. Please do not confuse any part of the transcript. If you’re uncertain where the discussions occurred, write back.

Format the transcript

The transcript must be well-formatted to make it easy for readers to read. You may need to change the font, divide it into paragraphs and add headers, titles, and pages.

Edited transcription

Additionally, if a sentence lacks the meaning of an entire sentence that would otherwise go ignored, irrelevant sentences are often eliminated if they are outside.

Transcription software

By using transcription software, you can speed up processing your interview. Transcription software is rapidly developing in the U.S.

Altering the transcript

If the audio quality is poor or the conversations need clarification, you can adjust the document as required.

Estimate how much time you’ll need.

When you’re a beginner, it can take up to 10 extra hours to complete the interview transcription. Also, include the time you would use during the formatting and code the transcription. The transcription procedure can take up to 10 hours to complete. The job you want should range from 7 hours to 10.

Listen to the full recording.

Listen to the recording from beginning to end before deciding whether to utilize an audio-to-text converter, outsource it to an agency, or transcribe it yourself. Check out items like If a recording is too complicated to be transcribed, you may be required to use a new method.

Word processor

To write a document, you can use the standard text editor provided by your transcription software or use an external editor like M.S. Word or Pages. Learn how to save the document to your disk when transcriber to avoid losing your efforts in an application crash or battery failure.

Proofread your draft

Once you have finished the transcript and the time codes, you should repeat the whole interview and read the manuscript. So you can fill in the blanks and make the necessary details clear for the transcript.

Captures each detail

A recorded interview transcript captures all the information an interviewer can review later in a report. It may be difficult for interviewers to remember specific answers in crucial interviews.

Summing it up

These are only the basic concepts to think about when transcribing an interview. You can also choose a professional transcription company to guarantee that all interview recordings in our service are carefully transcribed.

We recommend Way With Words for more complicated or group conversation recording or Nibity for more straightforward one-on-one interviews. For more complex recordings, we have recommended a professional transcriber.


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